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Preparing the C-Pen Exam Reader 3 for Exam Day

Use this checklist to prepare your C-Pen Exam Reader 3 devices before students receive them. Complete the preparation early enough to allow time for support or replacement if needed.

Preparation checklist

Before exam day

  • ☐ Confirm the number of devices needed
  • ☐ Confirm that each device is the approved Exam Reader 3 variant
  • ☐ Check the serial numbers and record them if required
  • ☐ Charge every device
  • ☐ Install updates only through the approved process
  • ☐ Check the software version and validate integrity where required
  • ☐ Test reading on a sample of clear printed text
  • ☐ Prepare spare devices and approved chargers

At the start of the exam

  1. Confirm which students are authorised to use the device.
  2. Issue the correct device to each student according to your local procedure.
  3. Check that the device is switched on and ready.
  4. Remind students to use it only for the permitted reading support.
  5. Keep a record of the device issued when your procedure requires one.

During the exam

  • Observe the devices as part of normal invigilation.
  • If a device shows an unexpected feature or connection, remove it from use and report it.
  • If a student reports a problem, follow the troubleshooting checks only when this is permitted by exam procedures.
  • Use a prepared spare device if one is available and approved.

At the end of the exam

  • ☐ Collect every device
  • ☐ Check the collected serial numbers where required
  • ☐ Inspect devices for visible damage or unusual changes
  • ☐ Record faults or incidents
  • ☐ Store devices securely and recharge them for the next use

Ready for the next session: A device is ready for future use when it is identified, charged, working normally, stored securely, and free from unresolved faults.